Google Workspace

Get started with the new Google Apps

Do you like to use Google Workspace with more ease and utilise all the handy possibilities efficiently? Then this is for you:

Workspace End User Learning Path ,

Quick entry to the essential Basics (works without login when you like to see the instructions,) To actually try all functions out hands-on outside of your Google Workspace you can sign in with your google login and start a so called "lab" on this page.

Become a Google-certified educator (talk to Martin for the certification cost)

Google username vs. email address

As this often leads to confusion: Google mandates usernames in email-format. This is why all of our usernames are in the format of xxx@tandem-ims.ch. This does not mean though that we all have an actual Tandem-email address. These email addresses are managed on a different system and currently email-addresses are available to all permanent staff. Further for staff-members such as trainees, without tandem-email, the personal email-address is entered as "work-email" in SchoolBase. This makes it possible to use this email-functionality.

Google Groups - Overview

All staff members who receive a Google user from Tandem will be assigned to one of the following Google Groups:

Apprentices & Trainees EB
Apprentices & Trainees ZH EP
Apprentices & Trainees ZO
Assistants EP EB
Assistants EP ZH
Assistants EP ZO
Assistants KP ZH
EY & PS Teachers & TL (EB)
EY & PS Teachers & TL (ZH)
EY & PS Teachers & TL (ZO)
KP Teachers Art, French, Lunch, Late Care (ZH)
KP Teachers & TL (ZH)
Management & Services

Depending on function, staff members may be assigned to several groups. The general group membership also decides which drives and folders are accessible. If you feel you need other access to drives or folders, please speak to your location head.

There are also further groups active for this purpose as follows:

Admin
Bus & Maintenance
Classroom Teachers
Curriculum Team

Information confirmed as per 16.08.2023

Google Groups - Detail on Assignment of Staff to Groups

The below groups consist of individual staff members according to their position:

Admin

Staff working in school office
Staff working with parent contract documents

Apprentices & Trainees

Apprentices following the apprenticeship in EY/PS setting of the respective location
Trainees in EY/PS setting of the respective location

Assistants EP

Assistants in EY/PS (non-qualified to teach; not following training) of the respective location
Assistants on hourly basis but with more regular/fix days of the respective location

Assistants KP

Assistants in Kindergarten & Primary

Curriculum Team

Curriculum coordinators responsible for checking curriculum documents created by teachers

EY & PS Teachers & TL

Teachers (qualified, fix) for Early Years & Pre-School of the respective location
Teamleader(s) of the respective location
Head of EP
BAV (Betriebs Ausbildungs Verantwortliche Person)

KP Teachers Art, French, Lunch, Late Care (ZH)

Class Teacher Kindergarten
Class Teacher Primary
Teamleader(s) for KP

KP Teachers Art, French, Lunch, Late Care (ZH)

Teachers Art
Teachers French
Teachers Late Care (responsible staff)
Teachers Lunch (responsible staff)

The below groups consist of groups only (groups and sub-group structure):

All Staff

Apprentices & Trainees
Assistants EP EB
Assistants EP ZH
Assistants EP ZO
Assistants KP
EY & PS Teachers & TL (EB)
EY & PS Teachers & TL (ZH)
EY & PS Teachers & TL (ZO)
KP Teachers Art, French, Lunch, Late Care (ZH)
KP Teachers & TL (ZH)
Management & Services

EY & PS Teachers (ALL)

EY & PS Teachers & TL (EB)
EY & PS Teachers & TL (ZH)
EY & PS Teachers & TL (ZO)

_General Shared Drive

"_All Staff" --> «Viewer» rights
"Admin" --> «Content Manager»
Area-responsible staff members have folder-specific writing rights

The General Shared Drive is a source of information for all staff members of Tandem IMS. This replaces previously stored information partly on the Staff Section of our website, our Tandem IMS server, local sources, etc.

There are documents with plain information like handbooks, manuals, leaflets, etc. and then there are also several forms and templates available (e.g. Extra Day Form, Accident Report Form, Personal Expenses, Portfolio Stickers etc.) on this drive for staff members copy, save on their location drive and to fill in.

Information on General Shared Drive and How to use it.

_Location Drive (EB/ZO/ZH EP)

(EP = Early Years & Pre-School)

for EB, "EY & PS Teachers & TL (EB)"
for ZO, "EY & PS Teachers & TL (ZO)"
for ZH, "EY & PS Teachers & TL (ZH)"

--> «Content Manager» rights

"Admin" --> «Content Manager» rights for all location drives
"Management & Services" --> «Viewer» rights for all location drives

On the Location Drive, all the location specific documents are stored. This includes:

Curriculum (filled in docs/forms based on templates from General Shared Drive)
Events (Yearly overview incl. budget, folder per event with organisational documents, feedback, etc.)
Finance/Budgets (class budget, event budget)
Google Forms/Documents
Holiday Care (preparation documents, planning sheets, information for parents)
Presentations (for information evenings)
School Building (cleaning information, link to maintenance list, ...)
Staff Meetings (protocols)
Timetables/Duties (Staff timetables and Duty plans)
Training Days (training manuals, presentation slides, ...)

_Location Drive ZH KP

(KP = Kindergarten & Primary)

"KP Teachers Art, French, Lunch, Late Care (ZH)"
"KP Teachers & TL (ZH)"

--> «Content Manager» rights

"Admin" --> «Content Manager» rights
"Management & Services" --> viewer rights

On the Location Drive, all the location specific documents are stored. This includes:

(yet to be finalised, 16.08.2023)

Additional Rights for Subfolders Only

Some groups receive individual rights to certain subfolders:

All Staff --> Contributor rights to the folder "Shared Ideas" on the _General Shared Drive
Apprentices & Trainees EB --> Viewer rights to folder "Staff Meetings" on the _Location Drive EB
Apprentices & Trainees ZH EP --> Viewer rights to folder "Staff Meetings" on the _Location Drive ZH EP
Apprentices & Trainees ZO --> Viewer rights to folder "Staff Meetings" on the _Location Drive ZO

Some individual staff members receive individual rights to certain subfolders:

Deborah --> 1) Content manager rights to the folder "Health & Safety" & "Policies & Parent Handbook"
Julia H. --> Content manager rights to the folder "Shared Ideas" on the _General Shared Drive
Julija J. --> Content manager rights to the folder "Admin" & "Finance" on the _General Shared Drive
Michi --> Content manager rights to the folder "Facility Management" on the _General Shared Drive
Nadine --> 1) Contributor rights to folder "Presentations" on all the _Location Drives for EP and KP; 2) Content manager rights to folder "Marketing" on the _General Shared Drive & _School Photos Drive
Sandra --> Content manager rights to the folder "Admin" on the _General Shared Drive
Simone --> Content manager rights to the folder "Admin" on the _General Shared Drive

Support

Common Issues: Password, find shared files, usage

1st level: EB: Julia, Tel: 028; ZO: Sandra, Tel: 020; ZH: Jasmin Egger

2nd level: Martin, Tel: 095, Support-Form

3rd level: Google (all Software issues), Digital Schooling Schweiz GmbH, Carsten Peters, +41 76 804 6282, carsten@digitalschooling.ch

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